The price quoted for your group is based on a specific number of paying passengers and hotel rooms(for overnight tours). Changes in the number of participants, or the number of rooms required will require the price to be reviewed.
An invoice will be issued at the time of booking for a deposit as outlined in your quotation
Final payment is due six weeks prior to departure
Each dishonored cheque will incur a charge of $40.00
Complimentary Chaperons
The number of teachers/chaperons travelling free of charge is stated in your quotation
Additional teachers/chaperons may be added at an additional charge
Damages
Students, teachers and chaperons are responsible for all damages that may be caused while on tour. Including replacements for Lost hotel or residence Keys.
Room inspections must be completed upon check-in and departure
Highway 407 Charges
Your quotation will indicate whether or not use of the 407 has been included
Should groups elect to use the 407 after departure the group leader will be requested to sign approving toll charges which will then be invoiced
Cancellations
All payments subject to a cancellation penalty of 60% plus theatre and event tickets. Cancellations within 21 days of tour departure – NO REFUND
Travel Insurance
Trip Cancellation or Interruption for medical reasons only
Comprehensive Insurance which includes medical insurance while on tour AND Trip cancellation or interruption for medical reasons. Coverage includes stable pre existing conditions but excludes some psychological conditions.
Coverage is not in force until names and birth dates have been submitted to CCTL
Rooming Lists
Rooming List forms will be provided by fax or email.
Room Lists must be completed and returned to CCTL 45 days prior to travel and clearly indicate first and last names of all passengers
Minor changes will be permitted prior to travel
Students share rooms of 4 (two persons per bed)
Teacher/Chaperons share rooms of 2 (1 per bed)
Single chaperon rooms available for a surcharge
Food Allergies, Special needs & dietary restrictions
Special arrangements for meals should be requested as early as possible to ensure provisions are made for allergies and dietary restrictions
Any other special needs should be also be identified as early as possible
Wheelchair accessible coaches are available in limited supply and may incur a surcharge
Trip Itineraries
A preliminary itinerary will be provided with the initial quotation. The selection of activities may vary as requested by the school
A final timed itinerary will be provided to the school 3 weeks prior to travel and will indicate emergency contact numbers. The order of activities & timings may vary from the initial quote due to space availability & latest travel time information
Itinerary timings for groups travelling on 2 or more motorcoaches may differ from one another. Group may need to be divided due to availability & capacity limits at each venue
Tour Managers
If included in your program cost, a CCTL Tour Manager will accompany the group to provide administrative support. While they will draw attention to points of interest en route, they are not licensed to act as Tour Guides
Professional licensed step-on guides are hired, where necessary, in each destination
Maximum number of Travellers
47 Seat Passenger Coach - 46 passengers
56 Seat Passenger Coach - 55 passengers
One seat has been left vacant to accommodate your Tour Manager or Tour Guide
Additional passengers may necessitate additional transportation and affect the program cost accordingly
Taxes, Fees & Surcharges
Taxes, Fees and Surcharges are subject to change and will be reassessed at the time of full payment and ticketing
